POSITION:School Secretary/Attendance Officer - MPHS
FLSA STATUS: Non-Exempt
SALARY:$20.81 (min) - $27.81 (mid) per hour, 7.5 hours per day/220 days
APPLICATION DEADLINE:Until Filled
IMMEDIATE SUPERVISOR:Building Principal
ESSENTIAL JOB FUNCTIONS (knowledge, skills, abilities, duties and responsibilities, physical conditions and nature of work, work environment):
KNOWLEDGE, SKILLS & ABILITIES:
"High school diploma or general education (GED) certificate, two years of general office experience (preferably school-based), with one year of computerized databases,
"Fluency in both English and Spanish,
"Considerable knowledge of general office procedures, secretarial techniques, computer equipment usage and required software (Microsoft Office Suite),
"Knowledge of school office operations and confidentiality requirements for student information,
"Ability to communicate courteously and tactfully with students, teachers, parents, and the general public,
"Must possess good organizational skills,
"Ability to work in a fast-paced environment and handle multiple tasks,
"Ability to work independently with a minimum amount of supervision and treat information with confidentiality,
"Ability to work well with others; ability to develop and maintain effective working relationships with faculty, students, and parents.
DUTIES AND RESPONSIBILITIES:
"Greets visitors to the school and answers the telephone,
"Provides Spanish language translation support, written, conversational, and for school call outs, for building administrators, specialists, teachers and parents,
"Schedules parent meetings and may facilitate parent meetings for the purpose of serving as an interpreter of Spanish/English discussions between building administrators or teachers and families as it pertains to attendance and truancy,
"Maintains records/files/reports pertaining to such matters as enrollment, attendance, student information, and prepares reports as required,
"Prepares correspondence and other school related documents, including those related to attendance, truancy, discipline, in English or Spanish,
"Receives, sorts, opens and routes incoming mail,
"Attends court for attendance and truancy cases,
"Performs accurate, responsible, and confidential computerized student information processing and reporting following local directives and state guidelines,
"Communicates orally and in writing with school employees, students, parents, and the general public with guidance from the principal,
"Provides clerical support and assistance to the building administrators,
"Supervises and train student office workers,
"Ensures substitutes sign in daily to check in and Veritime timesheet system,
"Conducts home visits for attendance and truancy cases,
"Performs other duties as assigned.
PHYSICAL REQUIREMENTS
Must have the use of sensory skills in order to effectively communicate and interact with other staff and the public through the
use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle, or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment such as, but not limited to, a personal computer, calculator, copier, and fax machine. Some climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions.
Manassas Park City Schools (MPCS) does not discriminate on the basis of race, color, sex (including sexual harassment, Title IX, and pregnancy), marital status, religion, national origin, age, disability, or genetic information in its programs and activities. These protections apply to students, employees, and other members of the public. MPCS also provides equal access to the Boy Scouts and other designated youth groups. MPCS is committed to equal access and equal opportunity in all services and employment; to include its policies, complaint process, program accessibility, religious accommodations and other Equal Employment Opportunity matters. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.
This job description is intended to accurately reflect the position activities and requirements. However, management and administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position.
EQUAL OPPORTUNITY EMPLOYER